Virtual Event Production
Since 2013, Mainstream has supported event planners and organizers with live stream production services. From our humble beginnings as a video production company to now offering full virtual event production services, we have always delighted in creating pixel-perfect content.
Virtual Events have given event planners access to an entirely new – and often significantly larger – audience. No longer bound by the physical constraints of an events venue, virtual events can support an unlimited audience. By offering virtual and in-person event options, our clients are able to create content that is accessible to everyone.
Create Your Virtual Event NowWhat Does A Virtual Event Look Like?
Virtual events come in many shapes and sizes. From simple Zoom meetings to complex interactive productions, virtual events create a digital experience so online audiences can enjoy an event. Here are a few examples:
Virtual Team Events
With the majority of the American workforce preferring work from home (WFH) as an option, it’s critical for companies to offer virtual meeting solutions to their employees. Mainstream supports corporate meeting planners by providing them with the tools, platforms, and equipment that achieve great results.
Virtual Fundraisers
With numerous interactive fundraising tools, virtual fundraisers are able to generate significant donations for non-profits. We support our clients with effective digital fundraising techniques including text-to-give, silent auctions, sponsorships, and virtual ticketing campaigns.
Virtual Event Ideas
Finding an effective way to interact with your online audience is key to the success of a virtual event. Virtual DJs, photo booths, chatrooms, and trivia are table stakes. We help our clients use effective virtual event solutions that move the needle towards success.
How Do We Create Virtual Events?
As data-driven creatives, we love virtual events! Online experiences are fantastic for collecting relevant, meaningful data. We can use those data to rapidly iterate our design. In order to get the best data, you have to ask good questions. Our approach is driven by our curiosity to explore technologies and our passion for delivering stunning work.
Define Success
Every event is unique, so it’s important to define what success looks like. Maybe it’s increased attendance; maybe it’s increased revenue. Maybe it’s just that the event needs to happen glitch-free. Our first conversation focuses on the big picture: we want to know how we can tell if we’ve done a good job!
Develop Goals
Next, we create realistic goals that will help us define whether your event was successful. We’ll plan on reporting these goals through attendee satisfaction surveys, attendance reports, or other types of feedback..
Create Content
Once we know what the goals we’re aiming for, we can help create the content that best supports it. Our creative services include post-production, video production, studio production, broadcast graphics, interaction design, and platform support and training.
Champion Your Audience
Throughout your event planning process, we always strive to consider the audience’s perspective. We want everyone attending the event – both virtually and in-person – to feel as though their needs were exceeded, their requests heard, and their expectations blown out of the water.
Measure Twice, Cut Once
The secret to virtual event success is to rehearse, rehearse, rehearse. We make sure that everyone participating – speakers, attendees, and vendors – are comfortable with virtual event technology and know exactly what to expect.
Built in Chicago, and trusted by clients around the world
What Matters To Us
Pixel-Perfection.
As leading suppliers of hybrid event production across the US since 2013, we know exactly what is needed for an event to be successful. Our standards are high, and we use the best tools, platforms, and software to achieve them.
Diversity, Equity, and Inclusivity.
Representation matters. Mainstream is committed to improving the presence of historically underrepresented groups, both in front of and behind the camera. We’re committed to transparent diversity goals that move our industry forward.
Efficient Solutions.
In an ever-evolving technological landscape, hybrid event solutions are changing rapidly. Our team of technicians, creatives, and logicians are constantly building and exploring new technologies, to ensure that our clients are using the most efficient – and reliable – event technology available.
Additional Services and Ideas To Improve Virtual Events
Event Video Production
Planning an in-person event? Our crews of production professionals can create dynamic content from your conference, meeting, or event.
Video Production
Mainstream provides creative video production services, including corporate video production, branded documentaries, and social media content.
Remote Production Kits
Ship high-quality, easy-to-use production equipment to any of your remote presenters. We handle all logistics and operate the equipment remotely.
Studio Rental in Chicago
Our photo/film studio Mainstage Chicago is available for rental. Ideal for virtual events, it’s equipped with multiple cameras, cinematic lighting, and multiple fiber Internet connections.
Frequently Asked Questions
What is a virtual event?
A virtual event is attended by an online audience. It can be hosted in one or many locations, such as Facebook Live, YouTube, Zoom, or other virtual event platforms. Virtual events can range in length from a few minutes, like for a short corporate press conference, to several days for a full virtual conference.
How much should a virtual event cost?
It depends! Virtual events solutions vary in price, much the same way that in-person event pricing does. A small virtual meeting, for example, may only cost a few hundred dollars: perhaps you just need a virtual meeting facilitator to setup and moderate a Zoom room to interact with your in-person conference room. At the other end of the spectrum, setting up a multi-track conference on a top-end virtual event platform could be tens of thousands of dollars.
A good rule of thumb for virtual event production cost is it’s roughly equal to your typical A/V budget.
What are the best virtual event platforms?
There are many virtual event solutions available, and the best one for your event will depend on your goals. To determine the best platform for your event, one key question to ask is, “how will the online audience interact with my speakers?” If it’s important that they interact with each other in real-time, you may want to consider a low-latency virtual event solution such as Zoom. But if you’re more focused on quality, you may prefer a different platform such as Vimeo, Facebook, or something proprietary.